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Departmental Campus Card (DCARD)

New DCARD Reporting Process

We have recently developed an automated reporting process that will ensure your DCARD Transaction Report is delivered to your inbox on the first of every month. We hope this change will aid in expediting your department’s reconciliation process. The first automated reports were emailed on January 1, 2019. You may have noticed the new report appears slightly different than previous reports but contains all of the same information.
 
Please be advised that you will now receive a transaction report every month regardless of whether or not there was any activity on the card. For accounts with no activity for the previous month, the DCARD Transaction Report will appear as such:
 

Due to the lack of information provided on the transaction report for accounts with no activity, and to avoid any possible confusion, we will be sending a DCARD Balance Summary along with the DCARD Transaction Report. The DCARD Balance Summary will reflect the current balance on the DCARD at the time the report was received. The Balance Summary will appear as such:
 

 
Starting February 1, 2019, all cardholders and supervisors will receive two reports: the DCARD Transaction Report as well as the DCARD Balance Summary.
 
You will notice the reports are emailed from umbccsgold@umbc.edu. Please do not respond to the emails containing your reports as they are delivered from an automated email address to which no responses will be received. If you have any questions or concerns regarding your DCARD Reports, please contact the DCARD Program Administrator.
 
Reports will only be emailed to the cardholder and supervisor indicated on the application. If you need to make changes to the designated DCARD cardholder and/or supervisor for your department, a new DCARD Application must be filled out.
 
Thank you for your continued participation in the DCARD Program. We hope you will find these changes to be beneficial to your operations. If you have any questions or concerns regarding the new DCARD Reports process – or relating to the DCARD in general – please feel free to contact your DCARD Program Administrator. Additional DCARD resources can be found in the DCARD Training Course available through Blackboard.
 

DCARD Program Administrator: Kristen Hodges, khodge@umbc.edu, 410-455-8100



 

The Departmental Campus Card is intended for use on campus to provide a simplified method for small food purchases, copier use, pay-for-print services, postal goods and/or small UMBC Bookstore purchases in support of authorized departmental activities and to minimize the need for and use of ‘Petty Cash’ funds. It is a convenience offering intended to facilitate accounting for low end, small volume purchases.
 
Obtaining a DCARD is a quick and easy process. The process is to be initiated by the cardholder by clicking here. Once you have completed your portion of the application, you will be contacted via email with instructions on how to access the DCARD Training portal. Both the cardholder and supervisor must successfully complete the training session. Once completed, your DCARD will be fabricated and you will be notified when it is ready for pick up.
 
Changes in cardholder or supervisor information may also be initiated by clicking here.
 
For any questions regarding the DCARD or to increase your balance, please click here.

DCARD Documents
 
DCARD Terms and Conditions
 
Monthly Log (Blank)
 
Deposit Instructions
 
UMBC Policy on Reimbursement for Business Meals and Purchases of Food Services other than Employee Travel

DCARD Program Administrator: Kristen Hodges, khodge@umbc.edu, 410-455-8100