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Terms and Conditions

Future changes in Terms and Conditions regulating the use of the Campus Card will apply to all cards in circulation and use at that time and will supersede the Terms and Conditions in effect at the time the card was acquired.


Campus Card Accounts

  • Accept deposits in denominations of $1, $5, $10, and $20. Web-based minimum deposit is $10 plus a 2.75% convenience fee. Cash-to-Card machines only accept paper money in denominations of $1, $5, $10, and $20.
  • Funds are not subject to cash withdrawal.
  • Adjustments can only be made by credit to the individual cardholder’s account (no cash refunds).
  • Accounts are not subject to service charges except as may be noted herein.
  • Deposits

  • The Bursar’s Office located in the Administration Building, 3rd Floor; accepts cash, checks, traveler’s checks, money orders, and credit cards, Mon to Fri from 8:30 to 4:00.
  • Cash only deposits can be made at the Campus Card Center located in the University Center, 1st floor.
  • Cash-to-Card Machines are found in the Commons and Library
  • Online deposits through your MyUMBC account with MasterCard, Visa, Discover, and American Express credit cards.
  • Checks returned as uncollectible are subject to established UMBC collection policies, including fees and possible civil remedies.
  • Individual Responsibilities

  • Maintaining account security
  • Account accessibility is restricted to the cardholder and is not transferable under any circumstance (see Card Forfeiture).
  • Immediately reporting a lost or stolen card upon discovery.
  • By use of the Campus Card account, the cardholder agrees to be subject to all rules, regulations, policies, and procedures specified by UMBC.
  • UMBC reserves the right to cancel the agreement in the event that the individual violates any such rules, regulations, policies, and/or procedures or breaches in any way any term or condition of this agreement.
  • Management of your card, which is like cash and must be treated as such.
  • Card Replacement

  • A card replacement fee of $20 is assessed for lost, stolen and not substantiated by a police report, and/or rendered unusable by negligence, abuse, or misuse. If the preferred method is to invoice the student account there is an additional $10 processing charge.
  • No charge is assessed due to replacement for: defect in material or fabrication, normal and customary wear, and/or documented theft.
  • Issuance of a replacement card terminates the original card. If a lost card is recovered after purchasing a replacement, it is of no value, cannot be reactivated, and no refund will be given.
  • Card Forfeiture

  • The Campus Card remains the property of UMBC and must be surrendered immediately if: found in use by anyone other than the cardholder, requested by an agent of UMBC in a position of authority, and/or requested by the Campus Card Center.
  • Actions associated with card forfeiture may result in the initiation of judicial proceedings in accordance with existing campus policies.
  • Card reinstatement is contingent upon compliance with all pertinent UMBC rules and regulations.
  • Account Maintenance

  • All accounts (active and inactive) will be maintained on a yearly basis and are subject to an annual non-refundable charge of $15 at the end of each academic year.
  • An account shall be deemed inactive by way of the following conditions: (1) the cardholder is no longer actively associated with UMBC and/or no account transactions have occurred for one year.

    Account Refunds

  • Refunds are automatically processed at the end of each academic year, prior to the start of the Summer semesters.
  • Accounts with balances less than the $15 non-refundable charge will be zeroed out.
  • Accounts with balances exceeding $15 will be refunded the difference between the current balance and the $15.00 non-refundable charge.
  • Refunds will be returned to the cardholder via the cardholder’s selected preferred refund method.
  • For specific information regarding the status of a refund or preferred refund method, contact Student Business Services at 410-455-2288.
  • Electronically Submitted Photos

  • The UMBC Campus Card is the official photo identification card for a member of the University of Maryland, Baltimore County community. As such, the photo must be a true and accurate representation of the cardholder.
  • Photos must meet the guidelines found here
  • The Campus Card Center reserves the right to reject any photo not in compliance with these guidelines. Campus Card Center staff may require a photo to be retaken in-office should the electronically submitted photo not be an accurate representation of the cardholder.
  • Please click here to download these terms and conditions.